Many organizations use eCriteria as a low-cost, and completely configurable Document Management Solution for virtualizing physical business documents such as invoices, purchase orders, and customer statements. With eCriteria, you can search and retrieve these documents from any Web browser, from any location.

Let's say you're an outside sales rep for an automotive parts distributor. You're making your rounds to regular customers. At one customer's office, you are reviewing some recent purchase orders and a question comes up regarding some special handling that was promised. You need to check the physical document to see some hand-written notes on the face of the order. What to do? You could call your office, have an accounting clerk go pull the original document, and FAX it to you at the customer's office. How many things can go wrong with this scenario!?

Much better, you can securely login to your eCriteria database from any Web browser, enter the PO# as search criteria, see the metadata displayed for the PO such as order date, product description, quantity, notes, etc. and a hyperlink to the image of the document. You click on the link, and there's the physical document, complete with any hand-written notes, signatures, and stamp marks. You and the customer can review the PO and easily resolve the issue.

Please download our Enterprise Document Management with eCriteria white paper for a complete description of this eCriteria application. Your eCriteria subscription provides all the tools you need to organize scanned-in images of physical documents. You can store the documents on your in-house Web server, or with your website hosting provider. Just use eCriteria's hyperlink datatype to include a link to each document image.

Sound good? Want to see more? Click here to see a live demo: Invoice Document Database. eCriteria represents a very low-cost alternative to the expensive document management solutions on the market.